When you’re ready to raise funds for your startup, your first meeting with potential financiers often ends in a request that they have access to your data room. But what does that actually mean? And what should you include in it?
A data room serves as a safe repository of company documents. Its purpose allows authorised persons to safely review sensitive information. It is commonly used in M&A due diligence and in other business processes involving the exchange of large volumes of confidential data. The best online datarooms offer security protocols, standards to remove and replace information, and software search features to ensure that only authorized staff can view the information.
Using a data room saves time and effort compared to the traditional method of printing and handing over hard copies. The data is accessible from anywhere, provided that you have internet access and a computer. Creating a virtual data room also means you can be sure that your information is not vulnerable to fire or other natural disasters.
Consider how many employees you will need to access the data room and their technology capabilities when choosing a provider. You should look for platforms that offer free trials to see how they work before you invest. Ask your peers what platforms they use and if any of them have recommendations. This will allow you to narrow down your choices and make the best decision for your situation.